How much of your team is actually billing?
Bench time, half-staffed projects, and unevenly loaded consultants quietly cap revenue. Measure your billable utilization, then see what hitting target is worth. Free, no signup.
See where your team's hours actually go.
In a 30-minute demo we run PYNGYN on a team like yours and show how live status and capacity views surface the bench time that quietly goes unbilled.
Honest math, your inputs.
Utilization is the simplest read on whether a services team is loaded well. The model here is deliberately transparent. Capacity per person is your working hours per week times your working weeks per year, after holidays and time off. Current utilization is the share of that capacity billed to clients, and multiplying by your rate turns hours into revenue.
The opportunity is measured against a target you set, not against a theoretical 100%. Full utilization is neither realistic nor healthy, since people also sell, learn, run internal work, and rest. The gap between current and target, priced at your rate, is the revenue you could win back by loading the bench more evenly, and it is also expressed as whole consultants of capacity so the size is easy to feel.
Treat the output as a directional estimate, not a quote. Averages hide a lot: two people at 90% and two at 30% read the same as four at 60%. The point is to make hidden idle capacity visible so you can decide whether it is worth addressing. When you want to model your firm properly, book a demo.
Questions, answered.
- What does the team utilization calculator measure?
- It estimates billable utilization for a services team: the share of your people's working capacity that is billed to clients. It then shows what that utilization is worth in revenue, and the upside of reaching the target you set.
- How is utilization calculated?
- Capacity per person is hours per week times working weeks per year, after PTO and holidays. Current utilization is the share of that capacity billed to clients. Multiply capacity by utilization and by your billable rate to get revenue, then compare current and target to find the gap.
- What is a good utilization target?
- It varies by firm and role. For client-facing consultants, 70 to 80% is a common healthy range; the rest goes to sales, internal work, learning, and rest. Senior and leadership roles usually carry lower billable targets. Set the target to match how your firm actually runs.
- What does the consultant-equivalent figure mean?
- It converts the gap to your target into whole people. If the firm-wide shortfall equals two consultants' worth of annual capacity, you are effectively employing two billable people you are not yet billing. It is a quick way to feel the size of the gap.
- Should I aim for 100% utilization?
- No. Full utilization leaves no room for business development, internal projects, training, or recovery, and it tends to drive burnout and attrition. The calculator deliberately compares against a target you choose, not against 100%.
- Is the calculator free?
- Yes, it is free with no signup. Adjust the inputs as many times as you like and copy a summary of the result. To model your firm in detail, book a demo.
Stop managing the tool. Start shipping the work.
See PYNGYN run a real project in 30 minutes, and let AI handle the project management busywork.
30-minute walkthrough · Tailored to your team · No commitment